Subject Access Request (SAR)

Access to Medical Records 

Under the General Data Protection Regulation 2018 and the Data Protection Act 2018 you have a right to access the data we hold about you. This is generally known as a Subject Access Request.

If you would like to make a Subject Access Request, please download the Subject Access Request form and complete this fully. This can be returned to the practice along with 1 form of photo ID via email to or by handing it into reception.

Please be aware that this may not be the most appropriate method of obtaining evidence for a mitigation and you should discuss this further with your hub. 

Whilst we no longer charge for access to medical records, we may apply a small administration fee of 20p a sheet (to a maximum of £25) where duplicate requests are received.

Access to Medical Records Form

Subject Access Request Leaflet

Common Abbreviations to help you understand your medical records

Access to Medical Records of Deceased Patients 

 On 1st August, St Thomas Medical Group became responsible for responding to requests for copies of medical records of deceased patients. Access to medical records is granted under the Access to Health Records Act 1990 (AHRA) and these records can only be provided:

To the patients named representative (executor or administrator of the will)

If there is a claim arising from the death of the patient

If we have been ordered by the court

Please note that evidence of the above must be supplied along with proof of identity (1 x photo ID and 1 x proof of address). The AHRA does not grant access to records before 1st November 1991.

More information can be found on our Application Form Application Form